Front Office Admin

Level of Experience:

Junior – Intermediate

 

Job Description:

Formwerks Architectural is searching for a detail-oriented front desk receptionist with strong customer service and office experience. This position is 100% in-office.

Compensation is based on experience. We provide a full benefits package, training opportunities, and numerous perks in addition to an exciting and dynamic work environment.

 

Core Responsibilities:

· Answering phones, filing, scheduling meetings, coordinating meeting rooms, proof-reading documents, and correspondence, coordinating outgoing documents and mail

· Assisting in AP/AR when necessary

· This person will be responsible for making sure clients are greeted and feel welcome, providing coffee/tea

· Make sure the office runs smoothly by performing light housekeeping such as emptying the dishwasher, watering plants

· General purchasing for office and kitchen supplies

· Opening the office: unlocking doors and raising blinds in the morning, preparing meeting rooms and scheduling couriers, locking up at the end of the day

· Taking meeting minutes and distributing memos and documents as required

· Keeping the office architectural library in order and contacting vendors to ensure all samples are up to date

· Providing support with organizing office events and catering as required

· Providing support to schedule travel as needed by the Owner

· Assisting in completing proposals and writing agreements

· The ability to work with minimal direction and meet tight deadlines

· Build relationships with clientele, vendors, and staff

 

Candidates should have:

· Two years of experience in the administration field

· Clear communication skills, pleasant personality and positive demeanour – customer service oriented, problem solver.

· Two years working with the Microsoft Office suite

· Prioritizes organization, punctuality, and presentation

· Previous experience working directly with clients in front-facing positions

· The ability to take initiative is required

· Strong literary skills are required

· Second language (preferably Mandarin or Cantonese) is an asset

· Valid BC driver’s license an asset

· Some light lifting will be required

 

Benefits:

  • Casual dress
  • Dog-friendly office
  • Access to company car
  • Company events
  • Dental care
  • Disability insurance
  • Extended health care
  • Life insurance
  • Vision care

Schedule:

Full-time, Permanent

  • Monday to Friday

Experience:

  • Administrative Assistant: 1 year (preferred)
  • Receptionist: 1 year (preferred)

Other Opportunities

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